There are three types of calendar activities:

1.   Appointments
2.   Meetings
3.    Reminder

The activities are identical except in their name and the icon that is displayed on the calendar. 

To add a calendar activity, optionally select the day from the month calendar, right click and select New Activity from the popup menu:

If you select an existing activity and right click, the popup menu will enable you to add a New Activity or Edit Activity:

If you select New Activity, the following screen appears.  The edit has the same window only it is populated with the current activity information.

       

The calendar activity prompts are as follows:

1. Activity Enter the activity type of either Appointment, Meeting or Reminder.
2. Subject Enter the subject title for the activity.
3. Notify  This prompt enables you to keep the calendar activity personal, notify selected users, or to notify all DMS users.
4. To Users  If you selected Users to the Notify prompt, click on the button and the following window appears enabling you to add one or more users or to add users by Groups.  Click the OK  button to add the selected users to be notified:
   
   
   
   

6. Start Time Enter the start date and starting time of day for the activity. 
7. All Day Event If the All day event box is checked, then the starting time of day and ending time of day are hidden as these times are not required.
8. End Time  Enter the end date and ending time of day for the activity.
9. Reminder If you want an alarm reminder, click the check box and enter how much time before the activity you want the reminder to occur.  The default is 15 minutes. 
10. Reminder Dismissed  If you check the Reminder dismissed, the reminder will not occur.  If the reminder dismissed is unchecked, the reminder occurs.  When you dismiss a reminder through the Alarm Display, the reminder dismissed gets checked automatically.
11. Description Enter a description of the activity in the window provided on the screen.  The description can be blanks or it can be several lines long.
12. Follow up Action  You can enter and measure follow up action for any given calendar activity.  Follow up action consists of:

1. Action Required  If you want to use follow up action, check the Action Required box.
2. Person Responsible The person responsible must a valid user as the activity will appear on the person responsible's calendar.  The person responsible can only change the activity description, set the Reminder Dismissed for the follow up action, and set the action completed.
3. Reminder Dismissed The reminder dismissed appears in the follow up action group box and pertains only to the person responsible.  When checked, the person responsible will not get a reminder on their calendar.  Note that if the owner of the calendar activity turns off their reminder notice, the person responsible will continue to get a reminder notice until they check the reminder dismissed.
4. Action Completed  The action completed is a check box where the person responsible can indicate that they have completed the follow up action item.