Departments are used to group resources for reporting purposes.  Before a resource can be grouped into a department, the department must be defined.  Once a department has been defined and is used by DMS, it cannot be deleted unless resources using the department are assigned to another department.  Instead of deleting a department you can make it unavailable for use by unselecting the Available check box.

When you select Tables | Departments, the following windows appears listing the current departments:

The following tabs and commands are available:

File

1. New To add a new department, select File | New.
2. Edit To edit an existing department, highlight the department in the tree and select File | Edit.
3. Delete  To delete an existing department, highlight the department in the tree and select File | Delete.  DMS will confirm the delete.  Click OK to delete the department, or click Cancel to cancel the delete.  Note that if a Department is used by a resource in DMS, the Department cannot be deleted.  If you do not want to use a Department and it cannot be deleted, uncheck the Available check box and save the change.  The Department will no longer appear in a list of departments.

For New and Edit, the following prompts are entered:

1. Department Name  Enter a unique Department name.  The name can be up to 20 characters long.
2. Department Notes  Optionally enter notes about the department.
3. Available  The default is for Available to be checked.  If you do not want a department to be available for selecting, uncheck the Available setting.
4. Click Save to save the department or Cancel to cancel the entry.